How to Start a Travel Agency

Share

245

If you have a passion for travel and helping others plan their ideal vacations, destination weddings, luxury travel, or corporate travel — starting your own travel agency could be the right pathway for you.

Independent travel agencies offer domestic and international support for travelers around the globe.

Travelers rely on the skills and expertise of agencies to help them navigate their way around the world as they explore new horizons.

This guide provides an overview of how to start your own travel agency.

Keep reading to learn about what services today’s travel agencies offer and how to start a travel agency in your state.

Let’s begin with the basics.

What Is a Travel Agency?

Travel agencies are home-based or brick-and-mortar businesses designed for the sole purpose of helping people, groups, and corporations plan and organize their travel.

In most cases, travel agencies act as intermediaries between travelers, airlines, cruise lines, and accommodation providers.

What Services Does a Travel Agency Provide?

Travel agencies are full-service support agencies that handle every aspect of travel from booking to printing airline tickets.

Below are a few more examples of everyday services provided by independent travel agencies:

• Booking Flights: Travel agents find and book the best rates on domestic and international flights for their clients. They arrange for airline travel, print tickets, and follow up on any incidents that arise during a trip.
• Securing Accommodations: Travelers rely on their agencies to book accommodations for hotels, vacation rentals, and other lodging based on their preferences and budget.
• Prepare Cruise Packages: Agencies that provide cruise line support provide clients with options for curated cruise packages that include transportation, accommodations, and entertainment.
• Create and Plan Tour Packages: Top-notch travel agencies create and plan guided tour packages and excursions for adventure travel, safaris, and other specialized travel options where clients need guidance and support in planning.
• Make Transportation Arrangements: Travel agents help travelers secure all modes of transportation during their travel beyond flights and cruises.

Agencies also arrange for ground travel via rental car services, rideshare services, and other modes of transportation needed along travel routes based on the traveler’s location.

How to Start a Travel Agency

Starting a travel agency requires a passion for travel and dedication to gaining the skills and tools needed to excel in the industry.

There are a wide variety of travel agent training and certification programs that teach new travel agency startups the basics of owning and operating a travel business.

Following are examples of tasks you’ll need to complete to start your travel agency.

Get Travel Agent Education

If you’re brand new to the travel industry, you must learn about industry trends, standards, requirements, and legal procedures for operating your business.

Get travel agent education from online providers offering guided instruction and support to help you become certified or licensed in your state.

Define Your Travel Niche

When you’re ready to start a travel agency, the first thing you’ll need to decide is what kind of travel services you’d like to offer.

Choose a travel niche that you’re passionate about to serve a specific clientele:

• Adventure Travel
• Culinary Tourism
• Destination Wedding Travel
• Eco-Tourism
• Family Travel
• Honeymoon Travel
• Luxury Travel
• Special Interest Travel

Research Current Travel Industry Trends

Learn about the latest travel industry trends and gauge demand and consumer preferences before starting your agency.

Use the information learned through research to customize and tailor your services to meet client demand.

Familiarize Yourself with Travel Industry Tools and Skills

Learning the tricks of the travel trade is a necessity if you’re planning on opening your agency.

Travel agency owners should understand how to use the latest reservation systems and travel management software and how to provide excellent customer service in times of crisis.

Create a Budget for Managing Your Startup Costs

Starting a travel agency doesn’t have to be complicated when you develop a comprehensive budget plan in advance.

Include ordinary travel agency startup expenses like licensing fees, technology expenses, marketing costs, and office space rental if you’re planning on working outside of your home.

Create a Travel Agency Business Plan

Crafting a detailed business plan is one of the most critical steps to take.

If you’re seeking outside startup funding options to fund your travel agency.

A comprehensive travel agency business plan should include details about your business goals, projected revenue, target market, and estimated financial projections.

Create a Travel Agency Name

Many new travel agency startups already begin their agency with a business name in mind.

Choose a unique business name to help your agency stand out from the competition.

Be sure the title reflects your travel niche, and a touch of your personality, and make it something easy for your clients to remember.

If you’re struggling with starting a business name, there are business name generators available on e-commerce platforms like Shopify that can help with brainstorming ideas for business names and website domain names.

Obtain Necessary Travel Licenses and Registrations

Legal regulations and rules for owning and operating your travel agency will vary by state.

Travel startups need to research the rules and regulations for their area and secure the necessary licensees or registrations required to operate legally.

Create a Brand and Logo

Once you’ve decided on your business name, it’s time to create a brand and logo.

Choosing distinctive images, icons, colors, and slogans will help your brand stand out among others and make your travel agency easily recognizable to clients.

Market Your New Travel Agency

When you’ve completed all the steps above — congratulations!

You’re finally ready to begin marketing your new travel agency.

Use digital marketing channels like websites, podcasts, SMS marketing, and social media channels to sell your travel products and services to your targeted customers and gain more business.

Consider Joining a Host Agency

New travel agencies may want to consider joining a “host agency” that can offer valuable resources, training, and support.

Host agencies can provide new agencies with leads, and supplier lists, and help them find their foothold in the travel services industry.

Continuing Education and Industry Trends

It is important to stay on top of the latest industry trends, rules, regulations, and best practices once you’re travel agency is up and running.

Subscribe to industry periodicals, join networking groups, and enroll in continuing education programs for travel agents to stay in the know.